Compliance Guides

Nonprofit compliance guidance for global organisations.

A practical guide for nonprofits, charities, NGOs, PBOs, and INGOs navigating financial reporting, tax obligations, donor compliance, internal controls, and cloud accounting systems.

NON - PROFIT COMPLIANCE GUIDE

Key compliance areas your organisation should understand.

This guide highlights major compliance themes across the United States, United Kingdom, Kenya, and international nonprofit environments.

United States

IRS Form 990, 990-EZ, or 990-N annual filing.
501(c)(3) tax-exempt status maintenance.
FASB ASC 958 fund accounting and net asset classification.
Uniform Guidance requirements for federal funding.
State-level charity registration and renewal.

United Kingdom

Charity Commission annual returns.
Charities SORP (FRS 102) financial statements.
Trustees’ Annual Report preparation.
Gift Aid declarations and HMRC claims.
HMRC charitable status and tax reliefs.

Kenya

PBO Act and NGO annual reporting obligations.
Form 14 annual returns.
KRA PIN, tax exemption, PAYE, WHT, and VAT considerations.
Foreign funding disclosure requirements.
IFRS, IPSAS, and INPAS-related reporting expectations.

Compliance is easier when systems are built properly.

Strong internal controls, clean bookkeeping, accurate fund tracking, and cloud accounting systems make annual compliance less stressful and more reliable.

Internal Controls & Audit Readiness

Strong internal controls protect donor funds, improve accountability, and reduce the risk of errors, fraud, and audit findings.

Use dual authorisation for payments above a defined threshold.
Separate duties between recording, approving, and paying transactions.
Review bank reconciliations monthly.
Maintain written procurement and conflict-of-interest policies.
Provide regular financial reports to the board or finance committee.
Keep an updated fixed asset register.
Prepare for annual independent audit or financial review where required.

Cloud Accounting & Financial Systems Compliance

Cloud accounting platforms help nonprofits improve visibility, access control, reporting, and documentation when configured properly.

Structure the chart of accounts for fund accounting.
Track restricted and unrestricted funds separately.
Use role-based user access controls.
Maintain backups and secure document storage.
Generate donor, board, and regulatory reports from the system.

Key Deadline Reminders

United States

IRS Form 990 is generally due by the 15th day of the 5th month after the fiscal year ends. State charity renewal deadlines vary.

United Kingdom

Charity Commission annual returns and accounts are generally due within 10 months of the financial year end.

Kenya

KRA annual returns, PAYE, withholding tax, and NGO/PBO annual filings each have separate deadlines that should be tracked carefully.

Nonprofit compliance guidance for global organisations.

Key compliance areas your organisation should understand.

United States

United Kingdom

Kenya

Compliance is easier when systems are built properly.

Internal Controls & Audit Readiness

Cloud Accounting & Financial Systems Compliance

Key Deadline Reminders

United States

United Kingdom

Kenya

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